November 6, 2013 Board Minutes

 

November 6, 2013

CVCA Board Meeting

 

Called to order at 6:05

 

Present:  Durel, Richard, Sandy, David, Bartlyn, Todd, Ed

 

Absent:  Judy, Karlon,

 

ASU Issues:  ASU's contract for next year was discussed.   Bartlyn moved and Sandy second that Todd be authorized to call Thomas on behalf of CVCA and discuss the services rendered though not to agree to a new contract.  All agreed.

 

Annual Meeting:  Everyone will help with the final stuffing of the packets. 

 

Ed left at this point

 

Budget:  A budget for 2014 was presented for discussion.  Emphasis was placed on cutting expenses wherever possible.  Of particular interest were insurance expenses pool expenses, bookkeeping expenses, and upgrading the buildings. 

                                                                       

Richard and Todd left at this point.  There was no longer a quorum.  The rest of the meeting was limited to informational items only.

 

Bids on Siding:  Doug has sent out bids on five buildings.  One has been returned already.  The expectation is that we will have those five buildings completed before the end of the year.  Sandy indicated that we have at least three different colors of buildings as originally scheduled. The buildings that will next completed are 23, 40,8, 22, 36.

 

Miscellaneous:

  The revised Rule and Regulations have not yet been given out to all residents.

   Maria Defrancesch stated that our fire hydrants belong to Chardonnay.  They are our responsibility. 

          Someone needs to write job descriptions for the office manager and the maintenance man.  Sandy has some of this developed already; Bartlyn and Beth will help.

          If board members take on a responsibility, it is important that they follow through.

 

Adjourn at 7:30

Election packet distribution

Board members and volunteers are delivering election packets to homeowners who live in Chardonnay this weekend.  Any that have not been delivered by Monday morning will be brought to the office for pick up. You may pick them up either Monday or Tuesday. Our by-laws require that they be signed for.  Any packets that remain by Wednesday morning will be sent to homeowners by certified mail and you will have to go to the post office to sign for it. 

Election ballots

Ballot packets to homeowners who live in Chardonnay will be hand delivered this weekend.  According to our by-laws, those delivering them will need to get your signature certifying that you received the packet. 

Termite Re-treatment

Colonial Exterminating Company will be re-treating all of our units for termites. This is the five-year major treatment. In order to do this, they will need access to the patio of each unit.  They ask that patio gates in Buildings 1 -23 be unlocked from 11/13/13 to 11/20/13 and in buildings 24-46 from 11/20/13 to 11/27/13.  It is very important that they be able to enter every patio in order to control the termites..  Please keep those dates in mind.

Candidates for the Board of Directors

 Anyone planning to run for the 2014 Board of Directors must have their candidate information sheet into the office by 5:00 Friday afternoon.  The sheet was included in the mailing you received about the election.

 

Everyone is encouraged to give serious consideration to running for the board.  If new people do not step up, the current members of the board will have to shoulder the responsibility for another year.

 

 

Street Closures

 

 

DOTD ANNOUNCES CROSS STREET CLOSURES DUE TO THE START OF PAVING OPERATIONS ON WEST ESPLANADE AVENUE ==============================================
KENNNER, La- The Louisiana Department of Transportation and Development's (DOTD) Paths to Progress announces cross street closures due to the start of paving operations on Thursday, October 31 located on West Esplanade Avenue between Williams Boulevard and Ole Miss Drive. Construction working hours will be between 7 a.m. and 5:30 p.m.

Crews plan to begin paving on West Esplanade Avenue between Williams Boulevard and Duncan Canal. Once the asphalt overlay is completed in that segment, crews will start paving between Duncan Canal and Ole Miss Drive on Monday, November 4.

Current road closures will continue in addition to temporary closures of cross streets. Cross street travel will temporarily close for up to 45 minutes to allow the new asphalt to cure. As the asphalt hardens, cross street intersections will reopen. Police detail will be on-site to assist with traffic.

Every effort will be made to accommodate residents, schools and businesses. All planned construction activities are weather-dependent and may be rescheduled in the event of inclement weather. Paths to Progress appreciates your patience and reminds you to drive with caution. Also, please be alert for the presence of construction workers and equipment.

Paths to Progress is a transportation improvement program to rehabilitate, restore and enhance more than 60 roadway segments in Orleans and Jefferson parishes. With a combined investment of over $90 million, Paths to Progress is a collaborative effort between the Federal Highway Administration, Louisiana Department of Transportation and Development, New Orleans Regional Planning Commission and City of New Orleans.

To contact Paths to Progress please call 1-800-574-7193 or email paths2progress@gmail.com, visit http://www.pavinglaroads.com/, find us on Facebook at www.facebook.com/paths2progress or follow us on Twitter at @paths2progress.

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Ads on Web Site

 

Dear Homeowners,

 

Chardonnay Village is developing a web site which, in addition to the minutes and announcements we currently post on the blog, will also give homeowners the ability to vote on line and complete confidential surveys.  It will be professionally done and reflective of the appearance we want for Chardonnay.

 

On the home page, which everyone who uses the site will see immediately, we will feature special announcements and a series of ads which will help us pay for the development and maintenance of the site.  These ads will feature either a copy of a business card or a two line description of the business.  Both of these will also feature a link to the business website or a phone number for the business, whichever is preferred.  We will let the design consultant who is working with us decide which gives the better appearance. Before we seek ads from surrounding businesses, we want to give our homeowners the opportunity to purchase space first.  These ads will cost $100.00 per year.

 

There will also be a side panel with a pull down menu which will also highlight the businesses which support us.  Since these ads will not be immediately visible, they will cost $50.00 per year.

 

If you would like to get an idea of what an ad will look like, see http://smpoabr.com/ 

 

If you are interested in placing an ad on our web site, please complete the attached form and send it along with a check, in the appropriate amount.  Also, please send me an email stating that you want an ad.  This is give us a method of double checking to make sure we get everything right.  By the end of next week, we will begin offering ad space to other businesses.

 

I know you will be pleased with the new web site and I hope you will use the opportunity to get your business quickly available to residents who are seeking your type of service.