December 19 Homeowners Meeting

The homeowners meeting and election will be held in the cabana at 7:00 p.m. Ballots should be brought to the office before 6:00 p.m. that same day.  Sorry for the confusion about the time of the meeting.  The time listed on the web site has been changed to the correct time.

CVCA payment of dues and assessment

Several people have asked if they should continue sending their checks of ASU.  Yes, there has been no change in the payment process.

November 25 Board Meeting

November 25, 2013

Board Meeting

 

Members present: Richard, Durel, Sandy, Judy, Doc, Bartlyn

Members absent:  Todd, Karlon, Ed

 

The meeting was called to order at 6:07

 

The minutes from the last meeting were approved as presented.

 

The board immediately went into executive session. 

 

Following the executive session, there was a discussion of the siding and other repairs that need to be made. Four bids for siding have been received thus far and more are expected. Bartlyn moved and Judy seconded that following Doug Mayo's recommendation, we not require a bond. This passed unanimously. 

 

Richard will compile a list of all of the chimneys that need to be immediately repaired. 

 

The web site will be ready for launch by the end of the week.  Several people have volunteered to try out the registration process. 

 

Richard moved and Sandy seconded that the meeting adjourn at 7:25.

November 6, 2013 Board Minutes

 

November 6, 2013

CVCA Board Meeting

 

Called to order at 6:05

 

Present:  Durel, Richard, Sandy, David, Bartlyn, Todd, Ed

 

Absent:  Judy, Karlon,

 

ASU Issues:  ASU's contract for next year was discussed.   Bartlyn moved and Sandy second that Todd be authorized to call Thomas on behalf of CVCA and discuss the services rendered though not to agree to a new contract.  All agreed.

 

Annual Meeting:  Everyone will help with the final stuffing of the packets. 

 

Ed left at this point

 

Budget:  A budget for 2014 was presented for discussion.  Emphasis was placed on cutting expenses wherever possible.  Of particular interest were insurance expenses pool expenses, bookkeeping expenses, and upgrading the buildings. 

                                                                       

Richard and Todd left at this point.  There was no longer a quorum.  The rest of the meeting was limited to informational items only.

 

Bids on Siding:  Doug has sent out bids on five buildings.  One has been returned already.  The expectation is that we will have those five buildings completed before the end of the year.  Sandy indicated that we have at least three different colors of buildings as originally scheduled. The buildings that will next completed are 23, 40,8, 22, 36.

 

Miscellaneous:

  The revised Rule and Regulations have not yet been given out to all residents.

   Maria Defrancesch stated that our fire hydrants belong to Chardonnay.  They are our responsibility. 

          Someone needs to write job descriptions for the office manager and the maintenance man.  Sandy has some of this developed already; Bartlyn and Beth will help.

          If board members take on a responsibility, it is important that they follow through.

 

Adjourn at 7:30

Election packet distribution

Board members and volunteers are delivering election packets to homeowners who live in Chardonnay this weekend.  Any that have not been delivered by Monday morning will be brought to the office for pick up. You may pick them up either Monday or Tuesday. Our by-laws require that they be signed for.  Any packets that remain by Wednesday morning will be sent to homeowners by certified mail and you will have to go to the post office to sign for it. 

Election ballots

Ballot packets to homeowners who live in Chardonnay will be hand delivered this weekend.  According to our by-laws, those delivering them will need to get your signature certifying that you received the packet. 

Termite Re-treatment

Colonial Exterminating Company will be re-treating all of our units for termites. This is the five-year major treatment. In order to do this, they will need access to the patio of each unit.  They ask that patio gates in Buildings 1 -23 be unlocked from 11/13/13 to 11/20/13 and in buildings 24-46 from 11/20/13 to 11/27/13.  It is very important that they be able to enter every patio in order to control the termites..  Please keep those dates in mind.