Minutes - May 1, 2013

DRAFT

CVCA Board meeting
May 1, 2013

Members Present:  Diane Allen, Durel Burke, Bartlyn David, David Learned, Judy Miranti, Ed Payne, Richard Sanders, LaToya Session, Sandy Somerville

 Absent:  None (This was an unscheduled, information meeting.)

Also present:  Doug Mayo, architect.

The electrician has been working on street lights and replacing bulbs, photo cells, and bases that keep the light globes in place.  He is also working on porch lights that are obviously damaged.

Mr. Mayo passed out the uniform specs that will go out for bid.  The stone fireplaces will be taken down and re framed.  The window trim will have to be replaced.  Current siding will remain on the buildings and the new vinyl siding will go over it.  Soffit material will be vinyl.  A Hardi-plank fascia will be used to stabilize before the vinyl is added.  Crickets on chimneys will be added at the time of siding and chimney caps will be replaced.  Various types of chimney caps were discussed and Mr. Mayo will do further investigation.  Balcony joists and decking will be replaced and a composite material cap which won't rot will also be added.  Cleaning current siding and Hardi-plank will also have to be done before the new siding is added.  Replacing the overhangs at the front doors was also discussed.  Mr. Mayo was asked to supply cost estimates on various ways of replacing these.  

Vinyl siding today is superior to the original siding used years ago because plastics have improved so much since then.  The contract calls for a 20 year warranty on the siding.  

Four or five contractors have agreed to bid on the project which is limited to building 16.  The specs are ready to be sent out by the end of the week in the hope of expediting the process.  Bids could be back by the 14^th of May.  Bids could be opened on the 15^th with an eye to awarding the contract very quickly thereafter.  Once building 16 is completed, the biding process for the other 14 buildings will be sent out.  

The possibility of having the bids include all 15 building although only one building will be done at first was discussed.  However, having on building completed will give us the opportunity to make corrections in the bidding for the other buildings if necessary.

Transcribed by
Beth Johnson, Executive Secretary

Submitted by
Judy Miranti, Secretary