Board Meeting, May 15

May 15, 2013

CVCA Board meeting

Members Present:  Durel Burk, Diane Allen, Sandy Somerville, David Learned, Richard Sanders, Judy Miranti, LaToya Sesson,

 Bartlyn David, Ed Payne arrived late

Members absent: 

Also present: Doug Mayo

1. Doug Mayo opened the bids on the siding project for building 16.  Four bids were received.  (Bartlyn arrived during the discussion.)

Diane moved that we accept the bid from LAS as the lowest bidder.  Judy seconded.  The motion passed unanimously.  The board will work with the contractor to see what aspects of the bid can be reconfigured in order to lower the final amount.  Doug will notify LAS that the bid has been accepted and set up a meeting to finalize the work to be completed.

2.  The roofs are progressing.  However, the current roofer has indicated that he has other projects on his schedule.  We have several other bids have been received for the completion of the project.  Bids were presented and discussed. 

Judy moved that STS be hired to complete the final stage of the roof repairs.  Bartlyn seconded.  The motion passed unanimously.

3.  Bartlyn presented several options for signage for both the entrances and the streets within the complex. 

Diane moved that the money in the local Regions bank be used to replace the signs.  Richard seconded.  The motion passed unanimously.

The numbers on the buildings themselves will also be replaced.

 

Diane moved that we have Graphic Centre come out and give us specifics for the signs.  Richard seconded.  The motion passed unanimously.

Bartlyn and David will bring the information to the next meeting.

4.  The light fixtures around the pool, on the tennis courts, in the cabana, and in the shed have all been completed.  The tennis court lights will soon be on a timer.  They will stay on for an hour but can be reset for an additional hour if residents are still playing. The pool area is still being improved.  Richard is looking into the broken red tiles.

(Ed Payne arrived.)

5.  Doc presented a proposal from the Bartlow-Murdock law firm to handle liens, collections, and such like at a flat rate for each which will be charged back to the homeowners. They would handle everything associated with these collections.  We talked to some of the people they work with and have been very successful.  They would also be willing to handle more of our legal needs. 

Diane reviewed everything that our accounting firm does as part of their contracts.  Already our level of collections has improved.

Richard moved that, barring any unfavorable reports, we accept Bartlow-Murdock as our back-up law firm.  Doc seconded.  The motion passed unanimously

Bartlyn raised the issue of getting information to new homeowners.  A committee was set up to look into the matter.

6.  Judy distributed a letter to Mike Yenni thanking him for attending our last general meeting and asking if he will meet with the board to discuss areas of mutual interest and possible cooperation.  Bartlyn spoke with someone in the office of the city of Kenner about the possibility of having the city take over our streets, but they have not yet gotten back to her. 

The sub-station across the canal from the tennis courts is being demolished.  Bartlyn asked Judy to write a thank you letter to Maria Defrancesch for her assistance in this matter.

Doc moved to adjourn.

Transcribed by

Beth Johnson

Respectfully submitted,

Judy Miranti